February 20, 2024

The COVID-19 pandemic and increased reliance on remote working has shown the world there’s no need to travel for hours to get to a meeting when it can be done in half an hour, from wherever you are. As you know, effective communication is the cornerstone of any business, and you can strengthen it via screen sharing. 

Screen sharing is a revolutionary advance in workplace technology, and it is transforming the way colleagues or team members communicate with others. Most importantly, it brings down the dependency on face-to-face meetings. Here’s what you need to know about screen sharing and its benefits. 

What is Screen Sharing?

Screen sharing revolves around sharing access to a specific computer screen. Several screen sharing programs allow users to remotely access and control a screen for collaboration or other purposes. There are also in-built screen sharing tools that you can use. 

How to Share Your Screen?

If you need to share a screen, there are a few options. First, you can use screen sharing applications like TeamViewer, AnyDesk, Chrome Remote Desktop, or MingleView. Alternatively, you can use your system’s built-in tools to share the screen. 

  • Sharing Screen on MacOS

You can access the in-built MacBook share screen functionality by conducting a simple Spotlight search. First, launch Spotlight and then type screen sharing in the search bar. When you see the Screen Sharing option, click on it. Next, type the Apple ID or hostname of the device or person you wish to share the screen with within the pop-up window and click Connect. 

On the next pop-up prompt, the user whose screen you want to view will be asked for permission. Once they click Accept, you will be able to observe the screen or remotely control the screen. 

  • Sharing screen on Windows 

You can mirror the screen and project to your computer by selecting Start > Settings > System > Projecting to this PC > choosing the Optional features under add the Wireless Display optional feature > adding an optional feature by choosing View features > entering Wireless Display. 

Advantages of screen sharing 

  • Efficiency in offering Technical Support

Most businesses employ their internal IT department to offer technical support for their customers or clients. It is easier to help people deal with problems like the blue screen of death via screen sharing instead of mere words. 

You could waste your time describing the problem and solution to your clients or employees over the phone, but it would be much better if you could show them what to do. Screen sharing will give them a step-by-step visual guide of what they must do to resolve the issue. 

Thanks to the guided resolution steps, they will be able to solve the issue and get back to work as quickly as possible. 

However, it is essential to note that all screen sharing apps do not allow technicians to control the other user’s machine. If you wish to take control, you must use the appropriate app with remote desktop features. 

  • The productivity of online Meetings is Enhanced 

Traditional face-to-face meetings involve wasting a lot of time traveling. In most cases, they are found to be unproductive and inefficient. It might be a complete waste of your time when you can do the same thing from a remote location. 

It is possible to conduct large group meetings using video conferencing applications like Google Meet, Zoom, or Skype. These apps make it easier to maintain decorum during large meetings and ensure everyone’s voice is clearly and individually heard. 

Businesses have warmed up to the idea of holding online meetings using video conferencing solutions. These solutions come with screen sharing features so that the host can ensure everyone is on the same page. By enabling this feature, attendees don’t have to download large files. Instead, they can control the presentation from their individual computers and ensure the meetings are focused. 

Furthermore, sharing the screen makes it easier for the participants to understand what’s being explained so that results can be achieved faster. 

  • Better and improved Remote Working 

Remote working is huge right now. Either employees are working from home, or companies are following a hybrid work culture. 

Virtual workspaces and video conferences are playing a significant role in keeping remote teams connected. In addition, you can engage with your team members by conducting regular online meetings with screen sharing compatibility. 

Screen sharing is one of the best features of video conferencing platforms and helps remote workers exchange feedback, brainstorm ideas and remain focused. If the teams can see what you are talking about, it will prevent miscommunication, and your team can avoid mistakes. 

The Bottom line 

Share your screen and explain what you have to say through words and images. This will allow you to take online meetings to the next level and improve the efficiency of remote working. 

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